Exhibit at Annual Session

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Exhibit at Annual Session and Scientific Assembly

Questions? Contact Anna Jenkins at ajenkins@tafp.org or (512) 373-0264.

There are still exhibit booths left at TAFP’s 2015 Annual Session and Scientific Assembly. Click here to see a map of available exhibit spots.

Show dates: July 25-26
Grand Hyatt San Antonio
San Antonio, Texas

The Texas Academy of Family Physicians will host the 65th Annual Session and Scientific Assembly in San Antonio, Texas. Each year 400 primary care physicians and other providers from across the region attend this three-day conference to earn more than 20 credits of continuing medical education, network with peers, and explore the new products and services offered in the ever-changing medical marketplace.

TAFP has negotiated a special group rate at the Grand Hyatt San Antonio. The room block is available until July 1, 2014, or until all rooms are reserved, whichever comes first. Single or double rate is $169. The triple rate is $184 and quad rate is $209. Remember to mention that you are with the Texas Academy of Family Physicians to receive this special group rate.

Application for exhibit space

Apply for 2014 exhibit space by completing the marketing application and returning by fax to (512) 329-8237. View the Annual Session Exhibit Rules and Regulations.

Annual Session information is also now available to attendees in the TAFP mobile application for smart phones and devices, giving you even more opportunities to market your brand. View mobile app sponsorship opportunities.

Exhibit hours

Thursday, July 24, 2014  
10 a.m. - 4 p.m. Exhibitor move-in
Friday, July 25, 2014  
7 a.m. - 4 p.m. Exhibit Hall open
Saturday, July 26, 2014  
9 a.m. - 12:15 p.m. Exhibit Hall open
12:15 - 4 p.m. Exhibitor move-out

Booth information

Your standard booth fee includes:

  • 10-by-10-foot booth with carpet and drapes on three sides
  • 6-foot table skirted in show colors, two chairs, and a wastebasket
  • Access to the exhibitor lounge and breakfast on Friday, July 25, and Saturday, July 26
  • 7-by-44-inch sign furnished with your company name and booth number

In addition, to help you market your booth, TAFP gives you:

  • Pre-registrant contact list
  • Listing in the Official Program
  • Attendee list after the conference

Plus, to help you network and conduct business at your booth, TAFP gives you:

  • Official name badges for two company representatives
  • One copy of the Annual Session and Scientific Assembly Official Program
  • Beverage and snack breaks throughout the conference
  • Breakfast with attendees on Friday, July 25

Premier Commercial Booths—$1,375
These booths feature highly visible, high-traffic locations. Commercial booths feature products and services of medical, professional or personal relevance to primary care providers. This includes but is not limited to pharmaceutical companies, medical equipment suppliers, publications, home health providers, physician recruitment services, financial services, legal services, software and information systems suppliers, etc. All premier commercial booths are sold on a first-come, first-served basis. There are a limited number of booths available, so book early to reserve your booth today!

Allied Health Booths—$750
These booths are reserved for non-profit education or research organizations. No solicitation of any kind (employment recruitment, membership, or program participation) is permitted in this category. Allied Health Booth space is limited and is sold on a first-come, first-served basis. All Allied Health Booths include the letter A on the floor plan.

Exhibit extras

Featured Exhibitor Listing in Mobile Application—$250
Being a featured exhibitor in the mobile app will highlight your company with your own logo, a hyperlink to your website, your company’s contact information, and a company description.

Enhanced Exhibitor Listing in Official Program—$150
Stand out in the crowd! Highlight your company name, booth number, and booth location in the Official Program Exhibitor Listing and Exhibitor Map. Include your company logo in the listing.

Treasure Hunt Participant—$100
Watch the theme of the 65th Annual Session come to life inside your booth by participating in the treasure hunt. Sought after items will be placed inside your booth for attendees to find. It is a sure way to increase traffic and conversation in your booth.

TAFP Awards Luncheon—$40
Be a part of TAFP’s annual awards luncheon and network with many of TAFP’s leaders. A three-course plated lunch will be provided on Saturday, July 26, 2014.

Additional Name Badges for Company Representatives—$40 each
Included with your booth is hall access for up to two company representatives. If you need additional badges, those can be ordered for a minimal cost. This ensures admission to breakfast and breaks inside the Exhibit Hall.

Cancellation of contract to exhibit must be made in writing to TAFP. If written notice of cancellation is received more than 45 days before first show date, a full refund minus a $75 administration fee will be made for each exhibit booth that is cancelled. A 50 percent refund will be made for cancellations made 44-30 days before the first show date. No refunds will be given for cancellations made less than 30 days before first show date or for no-show exhibitors. All balances due must be paid in full before the show opens.