TAFP officer job descriptions

PARLIAMENTARIAN

PURPOSE: The Parliamentarian shall inform the officers and Board of Directors of proper parliamentary procedures, according to Sturgis Standard Code of Parliamentary Procedure. The Parliamentarian is automatically a member of the Board of Directors, Executive Committee, the Commission on Core Delegation and an ex-officio member of the TAFP Foundation Board of Trustees.

RESPONSIBILITIES: Attend TAFP Board of Directors meeting to ensure proper parliamentarian procedure is followed. The Parliamentarian will review committee reports prior to their presentation to Board of Directors to assure they are properly written and formatted, so that Action Items can be easily identified.

QUALIFICATIONS: The Parliamentarian must be an Active Member in good standing. Normally candidates will have served at least one year as an at-large member of the Executive Committee prior to serving as Parliamentarian.

TREASURER

PURPOSE: The function of the Treasurer is to oversee the financial operations of TAFP. He or she should ensure that adequate and proper accounting records are kept and properties and funds of TAFP are managed appropriately. The Treasurer is automatically a member of the Board of Directors, Executive Committee, the Commission on Core Delegation and an ex-officio member of the TAFP Foundation Board of Trustees as well as Chair of the Finance Committee.

RESPONSIBILITIES: The Treasurer should meet with the CEO/EVP and the TAFP Financial Manager on a quarterly basis throughout the term of office. He or she should review the audit, render a financial report at meetings of the Board of Directors, work with the staff to prepare a budget, and advises the Board on the availability of funds for any financial requests by committees outside of the approved operating budget.

QUALIFICATIONS: The Treasurer must be an Active Member in good standing. Normally candidates will have served as an officer for at least one year prior to serving as Treasurer.

VICE PRESIDENT

PURPOSE: The Vice President’s most important function is to be able to assume the Presidency due to total disability or death of the President and assure continuity of the office. Therefore, he or/she must know the management of the Academy and be sympathetic with, and supportive of, the aims and objectives of the President. The Vice President is automatically a member of the Board of Directors, Executive Committee, the Commission on Core Delegation and an ex-officio member of the TAFP Foundation Board of Trustees.

RESPONSIBILITIES: Attend all meetings of the Board of Directors and Executive Committee. Preside at meetings of the Academy and of the Board in the absence of the President.

QUALIFICATIONS: The Vice President must be an Active Member in good standing. Normally candidates will have served as an officer for at least one year prior to serving as Vice President.

PRESIDENT-ELECT

PURPOSE: The President-elect’s term of office serves primarily as a year of training prior to becoming President. He or she will succeed to the office of President at the conclusion of the first annual business meeting following the business meeting at which his or her election occurred. The President-elect is automatically a member of the Board of Directors, Executive Committee, the Commission on Core Delegation and an ex-officio member of the TAFP Foundation Board of Trustees. The President-elect is an ex-officio member of every TAFP Commission and Committee.

RESPONSIBILITIES: Attends all meetings of the Board of Directors and Executive Committee. Serve as an ex-officio member of all TAFP committees. Preside at meetings of the Academy in the absence of the President and Vice President. The President-Elect should be familiar with the following: historical perspective, bylaws, long range and strategic plans, goals and priorities, rules of order, committee actions during the year and legislative priorities

QUALIFICATIONS: The President-elect must be an Active Member in good standing. Normally candidates will have served several years as an officer prior to serving as President-elect.

PRESIDENT

PURPOSE: The President serves as chief elected officer, representing the entire membership and the best interests of the Texas Academy of Family Physicians. Acts as spokesperson and takes an important part in monitoring and evaluating organizational effectiveness and accomplishment. The President is automatically a member of the Board of Directors, Executive Committee, the Commission on Core Delegation and an ex-officio member of the TAFP Foundation Board of Trustees.

RESPONSIBILITIES:

Attends and presides over all meetings of the Board of Directors, Executive Committee and Commission on Core Delegation.
Appoints chairs and members to the TAFP committees, commissions, and sections.
Helps to establish duties and the agenda for committees, and monitors progress.
Serves ex-officio on all TAFP committees.
Suggests representatives or nominees to other organizations and agencies with approval of the Board or Executive Committee.
Supports and defends policies and programs adopted by the Board of Directors.
Promotes interest and active participation in the Academy on the part of the membership and reports activities to the Board of Directors by means of letters, publications, and/or speeches.
Acts as spokesperson for TAFP to the press, the public, legislative bodies, and related organizations when deemed appropriate or necessary.
In cooperation with those with financial responsibilities, the President shall help develop, recommend, and see that the finances of the association are audited annually.

QUALIFICATIONS: The President must be an Active Member in good standing. The president will be sworn in after serving one year as President-elect.

DELEGATES AND ALTERNATE DELEGATES TO AAFP CONGRESS OF DELEGATES

PURPOSE: To represent the Texas Academy of Family Physicians to the AAFP and its Congress of Delegates. Alternate Delegates will represent the TAFP to the AAFP in the absence of the Delegates. Delegates and Alternate Delegates are automatically members of the TAFP Board of Directors and the Commission on Core Delegation

RESPONSIBILITIES: Attend the Annual AAFP Congress of Delegates meeting and the AAFP’s Annual Leadership Forum. It is also suggested that they attend the Multi-State Forum. Delegates and alternate delegates must know TAFP policies and positions and reflect it in their votes and discussions at the AAFP Congress of Delegates. They shall inform the Board of Directors of the candidates for AAFP office and solicit the opinion of the Directors, in order that the TAFP have effective representation on the national level. They are responsible for seeing that the Core Delegation and Board of Directors are kept informed of important activities of the AAFP.

QUALIFICATIONS: Delegates and Alternates must be Active Members in good standing. Normally candidates will have served as President or in other officer positions prior to serving as Delegate or Alternate.