TAFP elects six family physician members to represent the Academy in our officer positions: president, president-elect, vice president, treasurer, parliamentarian, and immediate past president. Each year TAFP sends out a call to the membership asking for nominations for the positions. Candidates are presented to the Nominating Committee at Interim Session and this committee presents a slate of officers to the TAFP Board of Directors for approval. Those nominations are published and elections are held during the board meeting at Annual Session.
Board of Directors
The Board of Directors is made up TAFP’s six officers and two delegates to AAFP, three at-large directors, one new physician, one special constituency representative member, one resident physician, and one medical student. The at-large directors serve staggered three-year terms while all other members are chosen annually. The Member Assembly elects each of these positions, and the student, resident, and special constituency members are recommended by their respective sections at Interim Session.
The Member Assembly is comprised of delegates from local chapters of TAFP, convening each year during Annual Session. The number of delegates from each local chapter is determined by the total number of active members in the chapter. Given the wide variation in activity levels among chapters, the process for delegate selection differs from chapter to chapter.
Members present at the Assembly receive information from TAFP leaders, messages from committee chairs and others who wish to address the membership, and participate in opportunities to address Academy leadership about matters important to the general membership. In addition, the board can refer items to the member assembly to garner input from the body. All members are welcome to attend and upon permission of the presiding officer, a TAFP member in good standing has the privilege of addressing the assembly. Voting, however, is restricted to the delegates.
Aside from electing board members and officers, the Member Assembly’s powers include reviewing policy and acting on business referred by the Board of Directors. They provide feedback, ask questions, and can voice their displeasure by electing new leaders, but the legal and fiscal decisions are made by the Board of Directors. Any issues or ideas generated at the Member Assembly can be referred to a committee or commission or directly to the board for further discussion and action.
Committees, commissions, and sections
TAFP has four standing committees—Bylaws, Finance, Nominating, and Executive—and seven commissions—Academic Affairs; Continuing Professional Development; Core Delegation; Health Care Services and Managed Care; Legislative and Public Affairs; Membership and Member Services; and Public Health, Clinical Affairs, and Research. In addition, there are a number of less formal groups that meet to discuss issues. We call these sections or task forces.
All of these groups meet twice a year at Interim Session and Annual Session. They prepare a report from their meeting and the chair presents that report along with any requests for action to the Board of Directors.
All commissions, sections, task forces, and most committees are open to any member who wishes to attend as a guest. Members interested in voting positions volunteer through the annual Make Your Mark campaign and are appointed by the TAFP president-elect. Though this campaign is sent to all TAFP members each spring, members can fill out the form online at any time during the year.