Things to know for Annual Session and Scientific Assembly

Tags: annual session and scientific assembly, san antonio, cme, tafp foundation, self assessment module, mobile app, app

On behalf of the Texas Academy of Family Physicians staff, thank you for registering for the 65th Annual Session and Scientific Assembly! We have an eventful conference planned for you and we look forward to seeing you in San Antonio.

Please visit the TAFP registration desk to pick up your materials including your CME syllabus, registration packet, and official program, which includes schedules, maps, and other information about the conference.

TAFP Mobile App
Download TAFP’s new year-round app to use on your smart phone, tablet, or computer. Search TAFP in your app store or Play Store and install the app for free, or simply go to https://events.crowdcompass.com/tafp. The app has all schedules, faculty information, maps, CME handouts, and special events at the touch of a finger. Once inside the app, click the 65th Annual Session and Scientific Assembly logo to access materials for your time in San Antonio.

More downloads of the TAFP app will ensure that we are able to continue using it for future TAFP symposia, so download the app to your mobile device today.

Note: If you downloaded the TAFP app during Interim Session and C. Frank Webber Lectureship, just click on the app and then the Annual Session event icon.

TAFP Registration Desk Location and Hours
Wednesday, July 23 | 9 - 10:30 a.m. and 1 - 6 p.m. | Bowie B Foyer, 2nd Level
Thursday, July 24 | 7 a.m. - 7:00 p.m. | Texas Ballroom Foyer, 4th Level
Friday, July 25 | 6:30 a.m. - 6 p.m. | Texas Ballroom Foyer, 4th Level
Saturday, July 26 | 6:30 a.m. - 6 p.m. | Texas Ballroom Foyer, 4th Level
Sunday, July 27 | 6:30 a.m. - 12:30 p.m. | Texas Ballroom Foyer, 4th Level

Please note that registration and all events are held at the Grand Hyatt San Antonio hotel. There are no events in the convention center this year.

Note: If you downloaded the TAFP app during Interim Session and C. Frank Webber Lectureship, just click on the app and then the Annual Session event icon.

Syllabus Materials
Printed Course Syllabus – The registration form provided an opportunity to purchase a printed syllabus in advance for $25. A limited number will be available for purchase on site for $30. We recommend arriving early to purchase a copy if you did not pre-order.

Online Course Syllabus – You will have free access to course syllabus materials through the mobile app and at www.tafp.org/professional-development/assa/cme. Individual PDFs of the slides and handouts are available as hyperlinks following each lecture title. These documents will be available from Tuesday, July 22, to Monday, Aug. 4.

Conference location
Grand Hyatt San Antonio
600 East Market Street
San Antonio, Texas 78205
(210) 224-1234

Self-parking is available at a discount of $15 per day. Attendees not staying at the hotel will need to visit the parking kiosk next to registration to have the discounted TAFP rate validated. Hotel guests should see the discounted rate on their hotel bill automatically. Valet parking is also available at the attendee’s own expense starting at $37 per day.

TAFP CME Schedule
Breakfast with Exhibitors is on Friday from 7 - 8 a.m. and the general session begins at 8 a.m. at the Grand Hyatt. Saturday session begins with a CME breakfast lecture at 6:50 a.m. and Sunday begins with a CME breakfast at 7 a.m. Be sure to pick up your registration materials prior to attending a CME session.
> View the entire CME schedule

TAFP Exhibit Hall
Don’t forget to visit the TAFP Exhibit Hall to learn more about products and services available to your practice, and to play the treasure hunt for the chance to win a $100 gift certificate. Treasure hunt instructions and your playing cards will be inside your registration packet. The hall is open on Friday from 7 a.m. - 4 p.m. and Saturday from 9 a.m. - 12:15 p.m.

TAFP Business Schedule
Interested in becoming more involved in TAFP? Attend a committee, commission, or section meeting. The complete TAFP business schedule can be found through the mobile app or inside your official program, which you will receive with your registration materials, or on signage throughout the hotel and convention center. You can also find the schedule here.

SAM Workshop Attendees
ALL TAFP SAM Workshops will be held on the 2nd level in Bowie B. The Thursday SAM workshop is sold out but there may be an opportunity to register on site for the other two. Inquire at the registration desk for availability.

On Wednesday, registration for the SAM Group Study Workshop on Preventive Medicine starts at 9 a.m. and the SAM begins at 10 a.m. On Thursday, registration for the SAM Group Study Workshop on Health Behavior starts at 9 a.m. and the SAM begins at 10 a.m. On Saturday, registration for the SAM Group Study Workshop on Mental Health in the Community starts at 6:30 a.m. and the SAM begins at 7 a.m.

Get a Massage and Support the Foundation
The TAFP Foundation will offer 15-minute chair massages and 60-minute full-body massages during Annual Session. The chair massages will be given in Booth 203 inside TAFP’s Exhibit Hall on the 2nd Level in the Lonestar Ballroom. Full-body massages will be given in Mission B on the 2nd level of the Grand Hyatt. A 15-minute massage is $20 and a 60-minute full-body massage is $75, with 50 percent of the proceeds benefiting the TAFP Foundation. Table massages are available by appointment only from 8 a.m. - 7 p.m. on Friday and from 12 - 7 p.m. on Saturday and Chair Massages are available during Exhibit Hall hours. Cash only. Interested attendees can sign up at the massage booth inside the exhibit hall. You will be given a ticket confirming your time slot and payment. That ticket will then be presented to the massage therapist at the booth or the hotel at the assigned time.

Conference Attire
All CME and business meetings are business casual. This year’s President’s Party is casual attire.

Although it is a typical Texas summer, meeting rooms can often be cold and TAFP recommends you bring a light jacket or sweater to ensure your comfort inside the general session.

We hope you enjoy your stay on the Riverwalk in San Antonio. If you need any assistance at all, just ask a member of the TAFP staff.

We hope you have a great time on the Riverwalk! If you need any assistance at all, just ask a member of the TAFP staff.

– samantha

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