Things to know for TAFP's 64th Annual Session & Scientific Assembly

Tags: annual session and scientific assembly, conference, reminder, network, event, membership, hotel, parking, fort worth

On behalf of the Texas Academy of Family Physicians staff, thank you for registering for the 64th Annual Session & Scientific Assembly! We have an eventful conference planned for you and we look forward to seeing you in Fort Worth.

Please visit the TAFP registration desk to pick up your materials including your CME syllabus, registration packet, and official program, which includes schedules, maps, and other information about the conference.

New this year...Annual Session Mobile App

Download TAFP’s new Annual Session App to use on your mobile device. Search “TAFP” in your app store or Play Store and install the app for free, or simply go to http://crwd.cc/TAFP on your mobile device. The app has all schedules, faculty information, maps, CME handouts, and special events at the touch of a finger. Got a QR code scanner on your smartphone? Scan the code to the right to begin downloading the app.

One Conference, Two Locations
All meetings and events held Wednesday and Thursday will occur at the Omni Fort Worth Hotel. All CME events and exhibits on Friday and Saturday will take place at the Fort Worth Convention Center, and on Sunday, all events will be back at the Omni Fort Worth Hotel. Throughout the schedule printed in this year’s Official Program, “Omni” will stand for the Omni Fort Worth Hotel, and “FWCC” will indicate the Fort Worth Convention Center.

TAFP Registration Desk Location and Hours
Wednesday, July 31 | 6:30 - 8:30 a.m. and 12 p.m. - 6 p.m.| Omni 3rd Floor Foyer
Thursday, Aug. 1 | 7 a.m. - 7 p.m. | Omni 3rd Floor Foyer
Friday, Aug. 2 | 6 a.m. - 6:15 p.m. | FWCC Ballroom C Foyer
Saturday, Aug. 3 | 6 a.m. - 6:15 p.m. | FWCC Ballroom C Foyer
Sunday, Aug. 4 | 6:30 a.m. - 12:30 p.m. | Omni 2nd Floor Fort Worth Ballroom Foyer

Hotel Information 
Valet parking is available at the Omni Fort Worth Hotel for $25 per day or the city self-parking lot is available at $15 daily at 11th and Houston Street. Parking charges at the city garage can be billed to your room. Hotel check-in is 3 p.m. daily.
> View a map and driving directions to the hotel

Convention Center Parking
Attendees driving in should park at the city garages surrounding the center. The most convenient garages are located at 11th and Houston Street or 14th and Commerce Street. All TAFP events are located on the 2nd floor facing the water gardens on the south east side of the center. Rates and hours vary.
> View a map of parking garages near the convention center

TAFP CME Schedule
Breakfast with Exhibitors starts on Friday from 7 - 8 a.m. and the general session begins on Friday at 8 a.m. at the convention center. Saturday session begins with a CME breakfast lecture at 6:50 a.m. at the convention center. Sunday begins with a CME breakfast at 6:50 a.m. at the Omni Fort Worth Hotel. Be sure to pick up your registration materials prior to attending a CME session.
> View the entire CME schedule

TAFP Exhibit Hall
Don’t forget to visit the TAFP Exhibit Hall to learn more about products and services available to your practice, and to play the treasure hunt for the chance to win a $100 gift certificate. Treasure hunt instructions and your playing cards will be inside your registration packet. The hall is open on Friday from 7 a.m. - 4 p.m. and Saturday from 9 a.m. - 12:15 p.m.

TAFP Business Schedule
Interested in becoming more involved in TAFP? Attend a commission or section meeting. The complete TAFP business schedule can be found through the mobile app or inside your official program, which you will receive with your registration materials, or on signage throughout the hotel and convention center.

SAM Workshop Attendees
Attendees registered to attend the SAM Workshop on Diabetes on Wednesday, July 31, should arrive no later than 6:30 am. Those registered for the SAM Workshop on Well Child Care, on Wednesday, July 31 should arrive no later than 12:30 p.m. to check-in at the registration desk located on the 3rd Floor of the Omni. Attendees registered to attend the SAM Workshop on Pain Management on Wednesday, Aug. 1, should arrive no later than 9:30 a.m. to check-in at the registration desk. All TAFP SAM Workshops will be held at the Omni on the 3rd Floor in Sundance 3.

Get a Massage and Support the Foundation
The TAFP Foundation will offer 15-minute chair massages and 60-minute full-body massages during Annual Session. The chair massages will be given in Booth 418 inside TAFP’s Exhibit Hall at the Fort Worth Convention Center and the full-body massages will be given in the Stockyards 3 room at the Omni. A 15-minute massage is $20 and a 60-minute full-body massage is $75, with 50 percent of the proceeds benefiting the TAFP Foundation. Table massages are available by appointment only, 8 a.m. - 3:30 p.m. on Friday and 8 a.m. - 3:30 p.m. on Saturday and Chair Massages are available during Exhibit Hall Hours. Cash only. Interested attendees can sign up at the massage booth. You will be given a ticket confirming your time slot and payment. That ticket will then be presented to the massage therapist at the booth or the hotel at the assigned time.

Conference Attire
All CME and business meetings are business casual. This year’s President’s Party is casual attire.

Although it is a typical Texas summer, meeting rooms can often be cold and TAFP recommends you bring a light jacket or sweater to ensure your comfort inside the general session. We also recommend comfortable shoes as the convention center is big!

We hope you enjoy your stay in downtown Fort Worth. If you need any assistance at all, just ask a member of the TAFP staff.

– samantha

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